Interview Preparation: An Essential Part of a Successful CAEP Site Visit

CAEP Interview Preparation

Let’s cut to the chase: Interview preparation is one of the best things an institution can do to ensure a successful accreditation outcome.

Preparing for an accreditation site visit is always stressful for higher education faculty and staff, even under the best of circumstances. Depending on whether it’s a regional (institutional) accrediting body, a state compliance audit, or a programmatic accreditor, there are certain processes and procedures that must be followed. While each body has its own nuances, there’s one thing institutions should do to prepare, and that is to help their interviewees prepare.  This piece will focus helping educator preparation programs prepare for a Council for the Accreditation of Educator Preparation (CAEP) site visit.

Important note: The guidance below focuses exclusively on the final months and weeks leading up to a site visit. The actual preparation begins approximately 18 months before this point, when institutions typically start drafting their Self-Study Report (SSR).

2-4 Months Prior to the Site Visit

Approximately 2-4 months prior to a site visit, the CAEP team lead meet virtually with the educator preparation program (EPP) administrator(s) and staff. Sometimes, representatives of that state’s department of education will participate. By the end of this meeting, all parties should be “on the same page” and should be clear regarding what to expect in the upcoming site visit. This includes a general list of who the team will likely want to speak with when the time comes.

A Word About Virtual and/or Hybrid Site Reviews

The onset of Covid-19 precipitated a decision by CAEP to switch from onsite reviews to a virtual format. Virtual or hybrid virtual site reviews require a different type of preparation than those that are conducted exclusively onsite. I think the more we start to see Covid in the rearview mirror, the more accreditors may start to gradually ease back into onsite reviews, or at least a hybrid model. I provided detailed guidance for onsite reviews in a previous post.

CAEP has assembled some very good guidelines for hosting effective accreditation virtual site visits, and I recommend that institutional staff familiarize themselves with those guidelines well in advance of their review.

Interviews: So Important in a CAEP Site Visit

Regardless of whether a site visit is conducted on campus or virtually, there’s something very common:

An institution can submit a stellar Self-Study Report and supporting pieces of evidence, only to fail miserably during the site review itself. I’ve seen this happen over and over again.  Why? Because they don’t properly prepare interviewees. Remember that the purpose of site visit interviews is twofold:

First, site team reviewers need to corroborate what an institution has stated in their Self-Study Report, Addendum, and supporting pieces of evidence. In other words:

Is the institution really doing what they say they’re doing?

For example, if the institution has stated in their written documents that program staff regularly seek out and act on recommendations from their external stakeholders and partners, you can almost bet that interviewees will be asked about this. Moreover, they’ll be asked to cite specific examples. And they won’t just pose this question to one person. Instead, site team reviewers will attempt to corroborate information from multiple interviewees.

Second, site team reviewers use interviews for follow-up and answering remaining questions that still linger after reading the documents that were previously submitted. So for example, if both the Self-Study Report and the Addendum didn’t provide sufficient details regarding how program staff ensure that internally created assessments meet criteria for quality, they will make that a focus in several interviews.

In most instances, the site team lead will provide a list of individuals who can respond accurately and confidently to team members’ questions. Within the educator preparation landscape, typical examples include:

However, I had seen instances where the team lead asks the institution to put together this list. Staff need to be prepared for either scenario.

Mock Visits: Essential to Site Review Interview Preparation

Just as you wouldn’t decide a month in advance that you’re going to run a marathon when the farthest you’ve been walking is from the couch to the kitchen, it’s to an institution’s peril if they don’t fully prepare for an upcoming site visit regardless of whether it’s onsite, virtual, or hybrid.

I’ve come to be a big believer in mock visits. When I first started working in compliance and accreditation many years ago, I never saw their value. Truthfully, I saw them as a waste of time. In my mind, while not perfect, our institution was doing a very good job of preparing future teachers. And, we had submitted a Self-Study Report and supporting pieces of evidence which we believed communicated that good work. We took great care in the logistics of the visit and when the time came, we were filled with confidence about its outcome. There was one problem:

We didn’t properly prepare the people who were going to be interviewed.

During site visits, people are nervous. They’re terrified they’ll say the wrong thing, such as spilling the beans about something the staff hopes the site team reviewers won’t ask about. It happens. Frequently.

When we’re nervous, some talk rapidly and almost incoherently. Some won’t talk at all. Others will attempt to answer questions but fail to cite specific examples to back up their points. And still others can be tempted to use site visit interviews as an opportunity to air their grievances about program administrators. I’ve seen each and every one of these scenarios play out.

This is why it’s critical to properly prepare interviewees for this phase of the program review. And this can best be done through a mock site visit. Another important thing to keep in mind is that the mock visit should mirror the same format that site team members will use to conduct their program review. In other words, if the site visit will be conducted onsite, the mock visit should be conducted that same way. If it’s going to be a virtual site visit, then the mock should follow suit.

Bite the bullet, hire a consultant, and pay them to do this for you.

It simply isn’t as effective when this is done in-house by someone known in the institution. A consultant should be able to generate a list of potential questions based on the site team’s feedback in the Formative Feedback Report. In addition to running a risk assessment, a good consultant should be able to provide coaching guidance for how interviewees can communicate more effectively and articulately. And finally, at the conclusion of the mock visit, they should be able to provide institutional staff with a list of specific recommendations for what they need to continue working on in the weeks leading up to the site visit in order to best position themselves for a positive outcome.

If you’re asking if I perform this service for my clients, the answer is yes. There is no downside to preparation, and I strongly encourage all institutions to incorporate this piece into their planning and budget.

While the recommendations above may feel exhausting, they’re not exhaustive. I’ve touched on some of the major elements of site visit preparation here but there are many more. Feel free to reach out to me if I can support your institution’s CAEP site visit effort.

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About the Author: A former public school teacher and college administrator, Dr. Roberta Ross-Fisher provides consultative support to colleges and universities in quality assurance, accreditation, educator preparation and competency-based education. Specialty: Council for the Accreditation of Educator Preparation (CAEP).  She can be reached at: Roberta@globaleducationalconsulting.com

 

Top Graphic Credit: Pexels

 

Quality Assurance System: The Drivetrain of Institutional Effectiveness

Quality Assurance System

If you spend much time at all within the accreditation space, you’ll undoubtedly hear someone in higher education say, “Oh, we have a Quality Assurance System (QAS); we use _________.” They’ll proudly point to a license agreement they have with a company, where student work or assessment results are uploaded and stored. Some use that service to run data reports and are thrilled to share that it even “does data analysis.” Unfortunately, those well-intentioned individuals are missing the mark when it comes to a QAS.

A Quality Assurance System is really like the drivetrain of our car—without it we’d get nowhere, stuck along the side of the road. We’d know we had a problem, but without that drivetrain we may not know how to resolve our issue. We’d be wondering what to do next.

What a Quality Assurance System Isn’t

It’s important to remember that a Quality Assurance System isn’t a software program or a subscription-based website. It’s a well-planned and executed system by which institutions and individual programs monitor quality on key performance indicators. They then use insights gleaned from trendlines to make data-informed programmatic decisions.

Essential Components of a Healthy QAS

A healthy, solid quality assurance system requires a well-defined schema that involves looking at multiple data sources and being able to triangulate those data over time to look for patterns, trends, strengths, and weaknesses. And it shouldn’t just be one or two people reviewing data—there should be groups and advisory boards assigned to this task. Why? So steps can be taken to make improvements when the need arises.

High Quality Assessments

 

A well-functioning QAS requires using a blend of both proprietary and internally created high quality assessments. We know that data are only as good as the assessments themselves. Great care must be taken when creating key assessments to ensure that each measure what they are intended to measure (content validity) and that they see consistency in assessment results over multiple administrations (reliability). Surveys need to be created with a manageable number of questions, and items should be worded clearly. New assessments need to be piloted according to widely accepted protocols.

Real-Life Assessment Examples

Some examples of proprietary assessments that colleges and universities often use include the SAT, ACT, GRE, edTPA, Praxis, NCLEX, and so on. In other words, these are standardized high-stakes assessments that have been developed and road-tested by assessment development companies.

Internally created assessments, on the other hand, are those institutions create “in-house” for a variety of purposes. For example, it’s common for colleges to survey their students at the end of each semester to determine their satisfaction with their instructors, the quality of the food in the cafeteria, advising services, and so on. Faculty within programs also develop what they consider to be key assessments–perhaps 5-7 that are required by all students to monitor their skills development as they progress in a particular licensure track program. These are often cornerstone assessments in a select group of courses, and they can provide valuable insight regarding student performance as well as the quality of the program itself.

Stakeholder Input

A solid QAS depends on stakeholder input, both internal and external stakeholders. Faculty, student support staff, current students, graduates, and members of the community or business and industry should serve in advisory capacities. Each individual brings a unique set of experiences and perspectives to the table, and diversity of thought can enrich programs.

Real Life Stakeholder Examples

Internal stakeholders include current and past students, faculty members, academic advisors, and so on. External stakeholders are those on the outside of the college or university. They include employers, individuals who have graduated more than a year ago, members of relevant civic groups, and so on. It’s really important to garner the perspective of those who are from within the institution as well as those who are on the outside looking in.

The Ultimate Goal: Continuous Program Improvement

And finally, a well-functioning Quality Assurance System must enable institutions to make data-informed decisions with confidence, for the purpose of continuous program improvement. Staff must be able to identify specific areas of strength, as well as specific areas for growth and improvement. They need to know if an approach or a policy is working or not. And they need a leg to stand on when it comes to making programmatic changes. That leg needs to be grounded in high quality data. Having well-functioning Quality Assurance Systems will support colleges and universities in their accreditation efforts, state program approvals, and growth. They truly are the drivetrain of institutional effectiveness.

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About the Author: A former public school teacher and college administrator, Dr. Roberta Ross-Fisher provides consultative support to colleges and universities in quality assurance, accreditation, educator preparation and competency-based education. Specialty: Council for the Accreditation of Educator Preparation (CAEP).  She can be reached at: Roberta@globaleducationalconsulting.com 

Top Photo Credit: Samuele Errico Piccarini on Unsplash 

 

Examples and Exemplars in Regulatory Spaces

Examples and Exemplars in Regulatory Space

Introduction

Embarking on the journey of launching a new program at your college or university is an exciting endeavor, but the regulatory landscape can be a daunting terrain to navigate. Many college and university personnel find themselves grappling with uncertainty about what evidence to provide and how to demonstrate compliance with specific standards set by institutional or programmatic accreditors. In an era where higher education websites offer a plethora of examples, it’s crucial to understand the distinction between examples and exemplars when it comes to the regulatory space. While examples can serve as general guides, they should not be mistaken for perfect templates. Here I shed light on this crucial distinction and provide higher education staff with actionable tips for a smoother regulatory approval process.

Understanding the Difference Between Examples and Exemplars

Before delving into the tips, it’s important to clarify the difference between examples and exemplars when working in the regulatory space. Examples are instances of documents, reports, or data submitted by other institutions to accrediting bodies. They can serve as helpful references, offering insight into the types of information that might be required. On the other hand, exemplars are not just examples; they are models of excellence. Exemplars represent the gold standard, and assuming that any document submitted by another institution is flawless can lead to significant pitfalls. Recognizing this distinction is the first step toward a more informed and successful regulatory approval process.

 

Alternatives to Using Examples & Exemplars in Regulatory Work

Customization is Key

While examples can provide a starting point, it’s crucial to customize documents and evidence to align with the unique characteristics of your institution and the proposed program. Copying and pasting from examples might not capture the specific nuances and strengths of your institution, potentially leading to a misrepresentation of your capabilities.

Engage in Peer Collaboration

Instead of relying solely on online examples, consider engaging in collaborative efforts with peer institutions. Sharing insights, challenges, and successful strategies with institutions facing similar regulatory processes can offer a more nuanced understanding. Peer collaboration allows for the exchange of real-world experiences and promotes a collective learning environment.

Regularly Review and Update Documentation

The regulatory landscape evolves, and so should your documentation. Rather than relying solely on outdated examples, strive to stay abreast of changes in accreditation standards and requirements. Regularly review and update your documentation to reflect any new expectations, ensuring that your submission remains relevant and compliant.

Seek Guidance from Accreditation Experts

Most institutions have dedicated accreditation liaisons or experts who can provide valuable guidance. These individuals possess an in-depth understanding of accreditation standards and can offer insights tailored to your institution’s context. Consult with them regularly to ensure your documentation meets the necessary criteria and standards. That said, some colleges and universities don’t have the luxury of full-time compliance and accreditation experts on staff. On the other hand, there may not be anyone who’s had experience working with a particular state agency or accrediting body. In those cases, hiring a consultant can be a wise investment.

Use Examples Judiciously

Examples can be powerful tools when used judiciously. Rather than mirroring another institution’s document entirely, extract relevant concepts, structures, and approaches that align with your institution’s context. Adapting best practices from examples can enhance the quality of your submission without compromising authenticity.

 

Conclusion

In the realm of regulatory matters, the journey to program approval requires careful consideration, strategic planning, and a nuanced approach to documentation. While examples can serve as valuable guides, they should not be misconstrued as flawless templates. The key lies in understanding the unique needs of your institution and tailoring documentation accordingly. By following these tips, higher education staff can navigate the regulatory landscape with confidence, ensuring that their submissions stand out for their authenticity and compliance.

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About the Author: A former public school teacher and college administrator, Dr. Roberta Ross-Fisher provides consultative support to colleges and universities in quality assurance, accreditation, educator preparation and competency-based education. Specialty: Council for the Accreditation of Educator Preparation (CAEP).  She can be reached at: Roberta@globaleducationalconsulting.com

 

Top Photo Credit: Gabrielle Henderson on Unsplash 

 

Transforming Higher Education: The Power of Student Mentoring Programs

Mentoring

Introduction

In the ever-evolving landscape of higher education, the quest for student success remains a central concern for colleges and universities across the United States. While academic advisors play a pivotal role in guiding students through their educational journey, a more personalized and intensive approach is required to meet the needs of at-risk students. This is where student mentoring programs step in. Here I explore the concept of student mentoring in higher education — delving into its benefits, potential drawbacks, and its significant role in enhancing institutional effectiveness and accreditation efforts.

Understanding the Role of a Student Mentor

In traditional academic advising, the primary focus is on helping students chart their academic paths and assisting with course registration. However, there exists a group of students who require a more hands-on and personalized approach. These students, often referred to as at-risk, may struggle with various aspects of their college experience, be it academic, financial, or personal. A student mentor is a specially trained individual who goes beyond the traditional academic advisor’s role.

A mentor typically:

  • Interacts with students regularly: A mentor engages with the student multiple times each month through various communication channels, including email, phone calls, text messages, virtual conferences, or in-person meetings. This frequent interaction helps build a strong support system for the student.
  • Acts as a liaison: A mentor serves as a bridge between the student and various university services. If a student encounters difficulties with financial aid applications, the mentor can either assist directly or connect the student with the appropriate staff in the Financial Aid office. Similarly, if a student is struggling academically, the mentor can facilitate tutoring services.
  • Monitors student progress: If a student begins to miss classes or falls behind in their coursework, the mentor plays a proactive role in reaching out to the student. They work with the student to identify the reasons for their struggles and collaboratively develop a plan for academic success.

The Benefits of a Strong Mentoring Model

The traditional academic advising model often relies on students seeking assistance, which may not be sufficient for at-risk students. However, a strong mentorship model, where a mentor is assigned to a student upon matriculation and remains with them until graduation, offers numerous advantages:

  • Improved Student Success: A mentor’s consistent support and guidance significantly contribute to student success. At-risk students often face challenges that can derail their academic progress, and a mentor helps address these issues promptly, leading to higher achievement and improved GPA.
  • Enhanced Student Retention: By closely monitoring a student’s academic journey, a mentor can identify and address issues that may lead to dropouts. This proactive approach contributes to higher retention rates, which is a key concern for colleges and universities.
  • Greater Student Satisfaction: The personal connection and support provided by mentors lead to increased student satisfaction. Knowing there is someone dedicated to their success boosts students’ morale and confidence.
  • Improved Institutional Effectiveness: A well-structured mentorship program aligns with institutional effectiveness goals. It provides a systematic approach to monitor, support, and measure student success, helping institutions meet accreditation standards more effectively.
  • Accreditation Compliance: Accreditation bodies, such as the Higher Learning Commission (HLC), the Association for Biblical Higher Education (ABHE), and the Council for the Accreditation of Educator Preparation (CAEP), emphasize the importance of demonstrating support for student success. A strong mentorship program positions institutions to meet these requirements effectively.

Challenges and Drawbacks to a Mentoring Model

While student mentoring programs offer immense benefits, there are challenges and potential drawbacks that institutions need to consider:

  • Financial Costs: Implementing a mentorship program requires hiring and training mentors, which can strain an institution’s budget. However, the long-term benefits often outweigh the initial costs.
  • Workload for Mentors: Mentors must be dedicated and properly trained to address a wide range of student needs. The workload can be intensive, and managing a caseload of at-risk students requires effective time management and organizational skills.
  • Scalability: Scaling a mentorship program to accommodate a growing student population can be challenging. Institutions must carefully plan and allocate resources to ensure the program’s success as the student body expands.
  • Cultural Shift: Shifting from a traditional academic advising model to a mentorship program may require a cultural shift within the institution. Faculty, staff, and students need to adapt to the new approach.

Practical Steps for Implementing a Student Mentorship Program

To successfully implement a student mentorship program in your institution, consider the following practical steps:

  • Assess Student Needs: Identify the specific needs of your student population. Conduct surveys, focus groups, and data analysis to understand the challenges at-risk students face.
  • Define Mentor Roles: Clearly outline the roles and responsibilities of mentors. Determine how they will interact with students and which services they will connect students with.
  • Mentor Training: Invest in comprehensive training for mentors, covering areas such as academic support, communication skills, and campus resources. Training is crucial for ensuring mentors are well-prepared to assist students effectively.
  • Integration with Existing Services: Ensure seamless integration with existing university services, such as academic advising, financial aid, and tutoring. Mentors should collaborate with these services to provide holistic support.
  • Data and Monitoring: Implement a data-driven approach to monitor the program’s impact on student success. Regularly assess the program’s effectiveness and make adjustments as needed.
  • Student Outreach: Promote the mentorship program to incoming students and engage them from day one. Assign mentors to students upon matriculation to establish a strong support system from the start.
  • Resources Allocation: Allocate necessary resources, both in terms of personnel and budget, to support the program. Consider seeking external funding sources if needed.

Conclusion

In the quest for higher education excellence and student success, student mentoring programs play a pivotal role. These programs provide a more personalized, proactive, and comprehensive approach to supporting at-risk students, ultimately leading to improved retention, student satisfaction, and academic success. While there are financial and logistical challenges, the long-term benefits, including compliance with accreditation standards and institutional effectiveness goals, make student mentoring a worthwhile investment for colleges and universities.

In a rapidly changing higher education landscape, the transformational power of student mentoring programs can be the catalyst for lasting change, ensuring that all students have the opportunity to thrive and succeed in their academic pursuits.

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About the Author: A former public school teacher and college administrator, Dr. Roberta Ross-Fisher provides consultative support to colleges and universities in quality assurance, accreditation, educator preparation and competency-based education. Specialty: Council for the Accreditation of Educator Preparation (CAEP).  She can be reached at: Roberta@globaleducationalconsulting.com

Top Photo Credit:  Monica Melton on Unsplash

The Pillars of Data Consistency: Inter-Rater Reliability, Internal Consistency, and Consensus Building

data consistency

Introduction

Accreditation in higher education is like the North Star guiding the way for colleges and universities. It ensures institutions maintain the highest standards of educational quality. Yet, for higher education professionals responsible for completing this work, the journey is not without its challenges. One of the most critical challenges they face is ensuring the data consistency, or reliability, of key assessments. This is why inter-rater reliability, internal consistency, and consensus building serve as some of the bedrocks of data-informed decision making. As the gatekeepers of quality assurance, higher education professionals should possess a working knowledge of these concepts. Below, I explain some basic concepts of inter-rater reliability, internal consistency, and consensus building:

Inter-Rater Reliability

What it is: Inter-rater reliability assesses the degree of agreement or consistency between different people (raters, observers, assessors) when they are independently evaluating or scoring the same data or assessments.

Example: Imagine you have a group of teachers who are grading student essays. Inter-rater reliability measures how consistently these teachers assign grades. If two different teachers grade the same essay and their scores are very close, it indicates high inter-rater reliability. A similar example would be in an art competition, where multiple judges independently evaluate artworks based on criteria like composition, technique, and creativity. Inter-rater reliability is vital to ensure that artworks are judged consistently. If two judges consistently award high scores to the same painting, it demonstrates reliable evaluation in the competition.

Importance in Accreditation: In an educational context, it’s crucial to ensure that assessments are scored consistently, especially when accreditation bodies are evaluating the quality of education. This ensures fairness and objectivity in the assessment process.

Internal Consistency

What it is: Internal consistency assesses the reliability of a measurement tool or assessment by examining how well the different items or questions within that tool are related to each other.

Example: Think about a survey that asks multiple questions about the same topic. Internal consistency measures whether these questions consistently capture the same concept. For example, let’s say a teacher education program uses an employer satisfaction survey with multiple questions to evaluate various aspects of its program. Internal consistency ensures that questions related to a specific aspect (e.g., classroom management) yield consistent responses. If employers consistently rate the program quality highly across several related questions, it reflects high internal consistency in the survey.

Importance in Accreditation: When colleges and universities use assessment tools, they need to ensure that the questions within these tools are reliable. High internal consistency indicates that the questions are measuring the same construct consistently, which is important for accurate data in accreditation.

Consensus Building

What it is: Consensus building refers to the process of reaching agreement or alignment among different stakeholders or experts on a particular issue, decision, or evaluation.

Example: In an academic context, when faculty members and administrators come together to determine the learning outcomes for a program, they engage in consensus building. This involves discussions, feedback, and negotiation to establish common goals and expectations. Another example might be within the context of institutional accreditation, where an institution’s leadership, faculty, and stakeholders engage in consensus building when establishing long-term strategic goals and priorities. This process involves extensive dialogue and agreement on the institution’s mission, vision, and the strategies needed to achieve them.

Importance in Accreditation: Accreditation often involves multiple parties, such as faculty, administrators, and external accreditors. Consensus building is crucial to ensure that everyone involved agrees on the criteria, standards, and assessment methods. It fosters transparency and a shared understanding of what needs to be achieved.

Conclusion

In summary, inter-rater reliability focuses on the agreement between different evaluators, internal consistency assesses the reliability of assessment questions or items, and consensus building is about reaching agreement among stakeholders. All three are essential in ensuring that data used in the accreditation process is trustworthy, fair, and reflects the true quality of the institution’s educational programs.

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About the Author: A former public school teacher and college administrator, Dr. Roberta Ross-Fisher provides consultative support to colleges and universities in quality assurance, accreditation, educator preparation and competency-based education. Specialty: Council for the Accreditation of Educator Preparation (CAEP).  She can be reached at: Roberta@globaleducationalconsulting.com 

Top Photo Credit: Markus Spiske on Unsplash 

Persistence and Retention in Higher Education

Persistence and Retention Word Cloud

In higher education, “persistence to graduation” and “retention” are related but distinct terms that are often used to measure and analyze student progress and institutional effectiveness. College and university personnel encounter them with working on institutional or programmatic accreditation efforts. These are confusing terms that are sometimes used interchangeably, and yet they are not synonymous.

For example, the Higher Learning Commission (HLC) makes a distinction in its Teaching and Learning: Evaluation and Improvement (Criterion 4C).  In its Guiding Principle 2 (Standard IV), the Middle States Commission on Higher Education (MSCHE) requires member institutions to “…commit to student retention, persistence, completion, and success through a coherent and effective support system…”

Here’s a very quick overview of the difference between retention and persistence:

Retention

Retention refers to the percentage of students who continue their enrollment at the same institution from one academic year to the next. It measures how many students remain at the same college or university without transferring or dropping out.

Retention is primarily concerned with keeping students within the institution they initially enrolled in.

Persistence

Persistence, on the other hand, is a broader term that encompasses a student’s continuous pursuit of a degree or educational goal. It measures whether a student is consistently working toward completing their program or degree, regardless of whether they stay at the same institution or transfer.

Persistence focuses on the overall progress of a student toward their educational goal, which can involve transferring to another institution, taking breaks, or pursuing part-time studies.

The Bottom Line

In summary, while both persistence and retention are crucial metrics in higher education, they differ in focus and scope:

Retention is concerned with students staying at the same institution and measures institutional success in keeping students from leaving.

Persistence is concerned with students continuously working toward their educational goals, which may include transferring to other institutions, taking breaks, or pursuing part-time studies.

Higher education institutions and accreditation bodies use these terms to assess student success and institutional performance, with the goal of improving graduation rates and the overall quality of education. Both are important to quality assurance but are determined by different data.

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About the Author: A former public school teacher and college administrator, Dr. Roberta Ross-Fisher provides consultative support to colleges and universities in quality assurance, accreditation, educator preparation and competency-based education. Specialty: Council for the Accreditation of Educator Preparation (CAEP).  She can be reached at: Roberta@globaleducationalconsulting.com

 

Leveraging Stakeholder Involvement for Higher Education Quality Assurance

Stakeholder Group Meeting

In the realm of higher education, quality assurance and institutional effectiveness are paramount. Internal and external stakeholder groups, including students, faculty, alumni, employers, and community members play a pivotal role in this process. Their active involvement not only ensures transparency but also significantly contributes to accreditation efforts.

It seems that nearly everyone in higher education is aware of the need for stakeholder involvement–or say they are–but very few actually use it effectively. In this post, I delve into the importance of stakeholder involvement in higher education and provide some practical advice for colleges and universities to harness it effectively.

Why Stakeholder Involvement Is Vital

Engaging stakeholders brings diverse perspectives and valuable insights to the forefront. Here’s why their involvement is critical:

Enhanced Accountability

Stakeholder involvement fosters transparency and accountability within institutions. It ensures that decisions align with the needs and expectations of those they serve.  As members of the higher education community, we often develop “tunnel vision” and become so entrenched in our everyday institutional bubble that it’s possible to lose our perspective. As a result, we sometimes don’t consider things from a lens outside of our own. That’s where stakeholder groups can be so valuable to the accountability process.

Continuous Program Improvement

Regular feedback from stakeholders helps colleges and universities identify areas for enhancement. This feedback loop leads to ongoing program improvements, benefiting students and the broader community.  To that end, institutional accreditor Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) prompts university personnel to ensure that appropriate internal and external constituents and stakeholders are involved in the planning and evaluation process as part of their overall institutional planning and effectiveness model.

Accreditation Support

Accrediting bodies often require evidence of stakeholder involvement. Comprehensive records of these interactions streamline the accreditation process and bolster institutional credibility. That doesn’t mean, however, that we should just create an advisory board of some kind in name only. Nor should we hold our obligatory annual meetings for the purpose of simply checking a box and moving on. If institutions build a culture of continuous program improvement rather than a culture of compliance, they will realize just how important stakeholders can be to their regulatory success.

Initiating and Optimizing Stakeholder Involvement

Here are practical steps for college and university personnel to initiate and optimize stakeholder involvement:

Identify Your Key Stakeholders

Identify the primary internal and external stakeholders relevant to your institution, including students, part-time and full-time faculty, alumni, employers, business and industry representatives, and community organizations. Students, of course, should be viewed as the most critical stakeholder in higher education. To underscore the importance of this group, the Higher Learning Commission adopted it as Goal #1 in its Evolve 2025: Vision, Goals, and Action Steps.  It’s essential to select individuals who genuinely want to help you improve your institution. It’s also important to build a cadre of stakeholders who represent a variety of backgrounds and perspectives.

Set Clear Objectives

Determine the specific outcomes you need from your stakeholder groups. Are you seeking input on curriculum development, program evaluation, or community engagement initiatives? Having a clear purpose guides your efforts. For example, in its 2020 Guiding Principles and Standards for Business Accreditation, the Association to Advance Collegiate Schools of Business (AACSB) specifies that stakeholders should play a central role in developing and implementing a program’s strategic plan, in its scholarship, and in its quality assurance system.

Establish Communication Channels

Create multiple communication avenues with stakeholders, such as surveys, focus groups, advisory committees, and regular meetings. Ensure these channels are accessible and user-friendly. Maintaining effective communication and collaboration with stakeholder groups is considered to be part of an essential team of administrators that brings together and allocates resources to accomplish institutional goals, according to the Association for Biblical Higher Education (ABHE), an accreditor for faith-based institutions.

Meet Regularly

Meeting with stakeholders at least once a year is crucial. Consider more frequent interactions, such as quarterly or semi-annual meetings, to maintain engagement. Establishing positive relationships takes time, and this requires seeing stakeholders more than just once per year. Some institutions invite stakeholders to a monthly virtual meeting, supported by one or two onsite meetings. To encourage attendance and keep the momentum going, consider the value of variety: Invite students to come and speak or interact with advisory board members. Don’t overdo it but try to include at least one fun icebreaker or activity in each meeting. And above all else: Whenever possible, provide food. Educators have known about this for many years, and it’s still true today: If you feed them, they will come. 

Share Data

Share relevant data and information with stakeholders, including enrollment figures, student achievement data, and institutional goals. Providing context allows stakeholders to make informed recommendations. And don’t just sugarcoat everything–be real with your stakeholders. If you can’t trust them with data that may be less than desirable, why are they on your advisory board?

Establish a Positive Environment

Foster an open and inclusive environment where stakeholders feel valued and heard. Encourage constructive feedback and respect dissenting opinions. Hopefully, each member of the stakeholder group was selected with care because of the value they bring to the conversation. Assuming that’s the case, each person should walk away from meetings feeling as though their presence and participation mattered. It’s the job of the institutional leader to ensure that happens.

Create a Documentation Framework

Keep detailed records of stakeholder interactions, including meeting agendas, minutes, recommendations, and action items. These records serve as tangible evidence for accreditation purposes. We’ve all heard the saying, “If there’s no photo, it didn’t happen!” The same thinking applies with stakeholder meetings. If there’s no detailed record, it’s really the same as a meeting never taking place. All documents should contain enough details that someone outside the institution (such as an accreditor) could review them and understand who the members are, what the group’s purpose is, how often they meet, what they do, and how the institution’s personnel act on their recommendations.  Pro tip: Create a standard template for meeting agendas and minutes, and store all documents in a secure, university-approved cloud platform in an organized manner. Never store these items on a single user’s laptop.

Using Stakeholder Involvement Effectively

Simply hosting an annual stakeholder meeting to check off a compliance box isn’t good enough. Higher education personnel must weave their input into all facets of their institutional or programmatic structure.  The importance of this is emphasized by the 2023 standards adopted by the Middle States Commission on Higher Education, where stakeholder involvement is featured in multiple standards. To maximize the benefits of stakeholder involvement, I recommend following these guidelines:

Act on Feedback

Don’t just collect feedback; act on it. Use stakeholder recommendations to drive meaningful change within your institution, demonstrating a commitment to improvement. For example, educator preparation accreditors such as the Association for Advancing Quality in Educator Preparation (AAQEP) and the Council for the Accreditation of Educator Preparation (CAEP) both have expectations for utilizing input from teacher candidates, alumni, employers, P-12 partners, and the like.

Evaluate Impact

Regularly assess the impact of changes made based on stakeholder feedback to ensure ongoing positive progress. This is an essential component to your quality assurance system and to a continuous program improvement model. Advancing academic quality and continuous improvement are at the core of accreditation, according to the Council for Higher Education Accreditation (CHEA).

Engage Diverse Voices

Ensure your stakeholder group represents a diverse range of perspectives, leading to more innovative and well-rounded solutions. The American Association of Colleges of Nursing (AACN) emphasizes the need for multiple voices to be heard in its more recent set of Core Competences for Professional Nursing Education.

Communicate Outcomes

Keep stakeholders informed about the outcomes of their input. Sharing how their feedback has shaped decisions and improvements underscores the value of their involvement. This goes back to helping all members feel valued, heard, and respected. It also renews their commitment to your organization and their role in advancing institutional goals.

Maintain an Active Feedback Loop

Continuously refine your stakeholder involvement processes based on feedback to make the collaboration more effective and efficient. In other words, the model should be organic and evolve over time as needs change. The mission, vision, and objectives of stakeholder groups should be revisited periodically in order to gain maximum benefit.

Conclusion

Incorporating stakeholder involvement into higher education quality assurance is not just a best practice; it’s a necessity. By actively engaging stakeholders, colleges and universities can ensure their programs remain effective, relevant, and aligned with community needs. Moreover, documenting these interactions provides valuable evidence for accreditation, further enhancing institutional credibility.

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About the Author: A former public school teacher and college administrator, Dr. Roberta Ross-Fisher provides consultative support to colleges and universities in quality assurance, accreditation, educator preparation and competency-based education. Specialty: Council for the Accreditation of Educator Preparation (CAEP).  She can be reached at: Roberta@globaleducationalconsulting.com 

Top Photo Credit: Campaign Creators on Unsplash 

 

Consultants Aren’t Necessary. Until They Are.

Consultant
  • “We really didn’t think we needed a consultant.”
  • “We thought we could handle it in-house.”
  • “We just didn’t have the money to pay for a consultant.” 
  • “We’re a small institution. Surely ____ will take that into consideration during the site visit.” 

I’d venture a guess that very few higher education institutions build external consulting fees into their annual budgets. Administrators make sure all the essentials are covered, such as hiring faculty and staff, facility and grounds maintenance, advertising, travel, IT infrastructure, legal fees, and the like. But hardly any ever plan for needing to hire a consultant to help with compliance and accreditation matters. 

That’s because higher education administrators never think they need outside guidance. Until they realize that they do. 

And many times, they come to this realization very late in the accreditation game. I’ve received calls from frantic department chairs, deans, and presidents whose anxiety you could literally feel through the phone. 

They thought they had things under control, and then something happened that threw their plans out of orbit. Over the years, I’ve been brought in when a key faculty member, assessment coordinator, or department chair has taken a job with another university. I’ve also been called when the institution’s dean had been incompetent for many years and executive leaders allowed him to stay in that position. Those leaders thought the path of least resistance was to stay the course and it worked for a while with others providing cover, but then they discovered by accident that the institution was scheduled for a national accreditation site review in a few months. 

I’ve also been called on to help when the horse has already left the stall – when an institution actually had lost their accreditation and by default, their state program approval. They had students enrolled in multiple programs, but were unable to recommend them for state licensure because they were no longer authorized to do so. 

As one might imagine, those situations are messy. They are uncomfortable. But these are when an experienced consultant is well worth their fee. Of course, no consultant can ever guarantee a positive end result–that’s impossible–but someone with the right skill set and expertise can get an institution back on solid footing and headed back in the right direction. 

CHEA fellow Rachel Smith recently penned a thoughtful piece that presents the benefits and drawbacks of hiring independent contractors. She also offers some alternatives for higher education administrators to consider if for whatever reason a paid consultant just isn’t feasible. It’s a useful guide to keep handy. 

In this ever-changing landscape of state, regional, and national regulations, it can be a comfort to know that when the chips are down and the stakes are high, an experienced consultant’s fees can be money well spent. 

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About the Author: A former public school teacher and college administrator, Dr. Roberta Ross-Fisher provides consultative support to colleges and universities in quality assurance, accreditation, educator preparation and competency-based education. Specialty: Council for the Accreditation of Educator Preparation (CAEP).  She can be reached at: Roberta@globaleducationalconsulting.com

 

Top Graphic Credit:  Dan Dimmock on Unsplash

Accreditation Stress: It’s Real.

Accreditation Stress

Author’s Note: Updated from a previous publication. 

We can all agree: Accreditation is something all higher education officials acknowledge is necessary, but the accreditation stress that goes along with it is something they’d love to do without.

Each accrediting body has its own standards and quality indicators. They have their own policies and procedures which can vary widely. However, one thing that’s common across every accrediting body a site visit, where a review team spends a few days on campus (or virtually) conducting interviews, verifying information, and making recommendations regarding how well the institution measures up to standards.

Regardless of the accrediting body, the site visit is both expensive and exhausting. With very few exceptions, faculty, staff, and administrators shout for joy when they see a site review team leave campus and head for the airport.

Accreditation Stress is Real.

In many instances, staff involved in the accreditation process focus so much on preparing for the site visit they aren’t ready for the emotional or physical toll that it can take on them. Moreover, the stress usually doesn’t end when the site review team leaves. My experience in accreditation over the past 10 years has confirmed there’s a need for this kind of information, and yet it’s a topic I’ve never seen addressed at conferences or in professional literature.

Accreditation-related stress and anxiety are real. You might be able to function, and you may be able to hide it from others. But, how do you know if it’s starting to get the best of you? And what can you do about it?

Red Flag Alert: Some Signs the Stress is Negatively Impacting Your Life

You’re surviving, but you’re not thriving. You may be making it through each day, but the quality of your life is suffering. You’re not enjoying the things that used to make you happy. You feel guilty about taking the time to watch a sunset or to read a book. Every waking moment is spent thinking about the site visit.

Those lights in your brain just won’t shut off. You can’t sleep, even though you feel exhausted. You’re worn out physically and mentally, but you can’t allow yourself to take even a few hours off to rest.

You’re numb inside. You have no appetite and aren’t eating. You’ve even managed to shut down your emotions. It’s like you’ve gone on auto-pilot and feel like a robot.

You feel empty, like there’s a gaping hole inside. But even though the emptiness isn’t from hunger you binge eat everything in sight. And then you still look around for more because you still have that huge gaping hole that just can’t seem to be filled.

You become obsessed with every detail, no matter how minute it may seem. It’s those little foxes that spoil the vine. You’re determined that you’re going to make sure NOTHING is overlooked.  

You come to believe that you are ultimately responsible for the success of the site review. If you’re honest with yourself, you don’t think others are as committed to success as you are. The little voice inside you says, “If you want something done right, you’ve got to do it yourself!”

You start to resent others who don’t seem as stressed out as you are. While you hate feeling like you have the weight of the world on your shoulders, you refuse to delegate responsibility to others and then you get mad when you hear that they went to a movie or a concert over the weekend.

Drink the Stress Away: You may hear yourself saying, “I just need to take the edge off” or “I just need to relax for a while.” Having one glass of Chardonnay is one thing but knocking back five tequila shots in 30 minutes is another.

Ups and Downs: You may self-medicate by taking a pill or two to help you sleep because even though you’re exhausted, you’re wired due to all the stress.

Caffeine overload: You may guzzle coffee, soda, or Red Bull throughout the day (or night) because, “I’ve got to keep going for just a little while longer.”

Shop ‘til Your Fingers Drop: On a whim you may go on a shopping spree and spend a ton of money on things you probably didn’t really need. Not at a brick and mortar store or mall—that would be far too self-indulgent. Instead, you likely visited Zappos or Amazon, where you could remain close to your computer and be right there to respond to an urgent email should one land in your Inbox.

Keep Setting the Bar Higher: You set impossible standards for yourself to meet and then criticize yourself endlessly when you don’t meet them. It’s like you’re obsessed with proving something to others—and to yourself. Except that you’re never satisfied with your performance, even when you do things well.

Slay the Dragon: You plan things down to each minute detail, leaving no stone unturned. You review things in your mind, over and over again. Sometimes you obsess about forgetting something. You’re determined to emerge victorious, regardless of the personal cost.

Accreditation Stress: The Gift that Keeps on Giving

Think the stress of getting ready for a site visit only affects you? Think again. If you have close friends, a life partner, or children, they are affected as well. It’s possible that your furry buddies at home can even detect your anxiety. You’ll know if your stress is out of balance if you hear a loved one say, “I miss you!” “I HATE your job!” or “Will this ever end?”

 

Moving from Surviving to Thriving: How to Manage Your Stress in a Healthy Way

Even Superman struggled at times with Kryptonite. However, he found ways to adapt and overcome those challenges, and so can you. While an accreditation site visit always leads to a certain level of stress, there are things you can do to minimize the anxiety. For example:

Prepare ahead of time: It may sound simplistic, but getting a jumpstart on the process reduces a lot of stress. If you don’t start on the process until 6 or 8 months before the site visit, you are putting yourself squarely in the crosshairs of some serious stress and anxiety.

Ideally, quality assurance should be an integral part of every program. There really shouldn’t be any significant scrambling or looking for data. Your institution should already be reviewing, analyzing, looking for trends, and making data-driven decisions to improve programs on a continual basis. You should plan on starting your self-study report (SSR) no later than 18 months prior to a scheduled site visit. The more you delay this timetable, the higher your stress level will be. Guaranteed.

Hire a consultant: Let’s face it–not everyone has a lot of expertise when it comes to writing self-study reports, gathering evidence, and preparing for site visits. In many institutions, departments are understaffed and often wear multiple hats of responsibility. Most institutions don’t have to deal with accreditation matters on a regular basis. Therefore few have a high level of confidence in that area.

In some schools, new faculty coordinate a site visit because more seasoned faculty refuse to do it. This is wrong on so many levels, and yet it’s a frequent occurrence. An experienced consultant could provide the kind of guidance and support that may be needed. The institution doesn’t incur the expense of paying for someone’s full-time salary, benefits, or office space. In this age of budget cuts, hiring an independent contractor can actually save money.

Provide faculty/staff training: Letting others know what to expect and getting them on board early on will greatly reduce anxiety for everyone. Plan a kickoff event, and then schedule periodic retreats/advances. Create a solid communication protocol and stick with it. When team members are fully informed and are active contributors to the process, the stress is reduced for everyone.

Delegate to others as much as possible: It’s important to have a project manager/coordinator for every major project, and that includes accreditation site visits. However, that does NOT mean that this one person needs to take on the bulk of the responsibility—quite the contrary. Instead, that person should serve as a “conduit” who facilitates the flow of information between internal and external stakeholders. That person should also play the primary role in delegating tasks to appropriate personnel. He or she maintains a schedule so that tasks are completed on time.

It’s OK to talk about it: Know that a certain amount of stress and anxiety are normal reactions to accreditation site visit preparation, but it doesn’t have to be overwhelming. Don’t be afraid to talk with your colleagues and leadership about your stress level. It’s entirely possible that others share your feelings—it might be helpful to start a small informal support group. Getting together one day a week for lunch works wonders.

Be upfront with your friends and loved ones:  Prepare family and friends ahead of time. Help them to know what to expect. Include them in the celebration once it’s over. Your children, significant other, and close friends may not be writing the self-study report or creating pieces of evidence. Your support system also plays an important role in the site review process behind the scenes.

Be kind to yourself: This may sound silly but it’s really important. Purposely build one nice thing into your personal calendar each day. It may be taking a walk, working out, or reading for pleasure for 30 minutes. Regardless what you choose, it’s crucial that you make this a part of your schedule.

Be ready when it’s over:  You may find that you can hold yourself together from start to finish, but then after the site review team packs up and leaves your institution you have a feeling of not quite knowing what to do with yourself. What you’ve focused all your energy on for 18 months is suddenly over. This can result in your emotions taking a deep dive—and it can last for several weeks.

You can greatly reduce this by planning a combination of fun activities and work activities for your next four weeks after the site visit. You’ve been functioning within a very structured paradigm for several months. However, if you suddenly have nothing to do it will likely lead to additional anxiety so it’s best to transition back slowly.

The bottom line is that while accreditation stress is definitely real, it doesn’t have to get the best of you or your team.

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About the Author: A former public school teacher and college administrator, Dr. Roberta Ross-Fisher provides consultative support to colleges and universities in quality assurance, accreditation, educator preparation and competency-based education. Specialty: Council for the Accreditation of Educator Preparation (CAEP).  She can be reached at: Roberta@globaleducationalconsulting.com

 

Top Graphic Credit:  Luis Villasmil on Unsplash

 

 

 

Quality Assurance and Continuous Program Improvement

quality assurance

An effective quality assurance system is essential to a university’s continuous program improvement. This can involve regular data collection and analysis on multiple key metrics, seeking input and recommendations from both internal and external stakeholders, utilizing high-quality assessments, and more. Here are some innovative tips for how colleges and universities can ensure that they have exceptional academic programs through their quality assurance system:

– Use digital platforms and tools to streamline the data collection and analysis process, and to provide timely feedback and reports to faculty and students. For example, online surveys, dashboards, learning analytics, and e-portfolios can help monitor student learning outcomes, satisfaction levels, and engagement rates.

– Establish a culture of quality assurance that values collaboration, innovation, and diversity. Encourage faculty and students to participate in quality assurance activities, such as peer review, self-evaluation, curriculum design, and accreditation. Provide incentives and recognition for their contributions and achievements.

– Adopt a learner-centered approach that focuses on the needs, preferences, and goals of the students. Design curricula that are relevant, flexible, and aligned with the learning outcomes and competencies expected by the employers and the society. Provide multiple pathways and options for students to customize their learning experience and demonstrate their mastery.

– Incorporate experiential learning opportunities that allow students to apply their knowledge and skills in real-world contexts. For example, internships, service-learning projects, capstone courses, and simulations can help students develop critical thinking, problem-solving, communication, and teamwork skills.

– Seek external validation and benchmarking from reputable sources, such as accreditation agencies, professional associations, industry partners, alumni networks, and international rankings. Compare your academic programs with the best practices and standards in your field and region. Identify your strengths and areas for improvement and implement action plans accordingly.

By following these tips, college and university teams can create a quality assurance system that will help ensure that their academic programs are exceptional. Most importantly, they can be confident that they are meeting the needs of their students–which should be their #1 priority.

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About the Author: A former public school teacher and college administrator, Dr. Roberta Ross-Fisher provides consultative support to colleges and universities in quality assurance, accreditation, educator preparation and competency-based education. Specialty: Council for the Accreditation of Educator Preparation (CAEP).  She can be reached at: Roberta@globaleducationalconsulting.com

Top Photo Credit: Scott Graham on Unsplash 

Competency-Based Education: One Key to Higher Ed’s Future

higher education

Education writer and administrator Matt Reed recently published a review of a recent book that focuses on the uncertain future of United States higher education. Published by Johns Hopkins University Press, The Great Upheaval provides a comprehensive examination of the institution of higher education. Authors Arthur Levine and Scott Van Pelt successfully mesh historical foundations with implications for the role that our colleges and universities will play over the next several decades. 

Something Reed zeroed in on caught my eye. As a consultant who supports institutions in both accreditation and competency-based education, I was intrigued that he noted the implications for both in a single observation: 

“The most intriguing prediction, to my mind, was around accreditation. They predict that the object of accreditation will shift from the institution to the student, with something like accreditors verifying that students have achieved certain defined competencies. Where they achieved them is much less important.”

This is spot on. In years past, the traditional model of post-secondary teaching and learning was established and unquestioned. Faculty taught from a lectern at the front of a classroom. We “imparted our knowledge” to students in the form of lectures. They came to class, sat passively feverishly taking notes, and regurgitated what they had heard in lectures on an exam. 

Exams comprised what were typically low-level objective items with a predominant blend of true/false, fill-in-the-bubble or short essay questions. In many cases, they were scored by machine for convenience. Student grades were based on attending class and passing exams. There was never any assurance that students were actually learning on a deep level. In other words, as long as they played by the rules, they progressed in their program and eventually graduated. 

Traditional Regulatory Oversight

Accrediting bodies have embraced that traditional educational model. Credits were assigned according to the Carnegie unit. Course content was easily understood by reviewing a course description or syllabus. Institutional quality was measured by metrics such as faculty qualifications and scholarly activity; student retention; and low student loan default rates.

While these factors are each important there is one metric that’s been mostly overlooked: To what extent are students actually learning? Enter the competency-based education (CBE) model.

Competency-Based Education (CBE)

This approach to teaching and learning has gained traction over the past decade. I’ve written on CBE several times before. As I explained in my piece The Time Has Come for Competency-Based Education

Competency-based education isn’t an easier way to learn or to earn a college degree–it’s just different.

With this model, teaching and learning are completely different from that of traditional classrooms. Students must actually demonstrate what they know and are able to do against a set of standards-based, measurable competencies. Faculty serve more as mentors and learning resources, as opposed to providing direct instruction. CBE requires everyone – students, faculty, and departmental staff to think very differently. 

In order to survive and thrive, I really do believe that we will see a greater emphasis from regulatory agencies on measurable student learning. Authors Levine and Van Pelt spoke to this in their book. This transition will require institutions to critically reexamine their long-held practices and likely make programmatic and infrastructure modifications. Some will be up to the challenge. They will gradually start building a competency-based design lean heavily toward making data-informed decisions. Sadly, other higher education institutions will not make this transition, from either a lack of desire or a lack of know-how. Those institutions that cannot adopt a more student-centric model will fail. 

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About the Author: A former public school teacher and college administrator, Dr. Roberta Ross-Fisher provides consultative support to colleges and universities in quality assurance, accreditation, educator preparation and competency-based education. Specialty: Council for the Accreditation of Educator Preparation (CAEP).  She can be reached at: Roberta@globaleducationalconsulting.com

Top Graphic Credit: Wikimedia Commons

 

ACICS: It’s Time to Pull the Plug

ACICS

Update: The National Advisory Committee on Institutional Quality and Integrity (NACIQI) provides recommendations regarding accrediting agencies that monitor the academic quality of postsecondary institutions and educational programs for federal purposes. NACIQI will review ACICS at its virtual meeting on March 4.

The Pressure to Boost Enrollment

Within the highly competitive market of student admissions, college and university enrollment counselors point out all the reasons why students should choose their institution. Most claims are usually truthful. But sometimes enrollment counselors bend the truth a bit, leave out important details, or just flat out lie. This is done in an effort to meet monthly enrollment quotas intended to fill classrooms (virtual or in-person). More students means increased revenue, typically through federal financial aid. 

While we occasionally see this within traditional academia, the vast majority of unscrupulous enrollment practices take place in for-profit institutions that were created for one sole purpose: To make money. 

Unsuspecting students, many of whom may be the first in their family to ever go to college, put their trust in these enrollment counselors. They work two and three jobs to scrape up enough money for textbooks or childcare. Often encouraged by admissions or financial aid counselors, they borrow the maximum amount they can in federal student loans. These students work hard and dream of getting a good job when they graduate so they can make a better life for themselves and their loved ones. 

Far too often, we’ve seen those dreams shattered because those institutions failed to operate with integrity. Failed to tell the truth. Failed their students, and left them hanging with tens of thousands of dollars in debt with nothing to show for it. 

Even more tragically, those institutions were allowed to take advantage of their students by the very ones who were supposed to make sure they were doing the right thing: Accrediting bodies. 

 

Quality Assurance Watchdogs

Accrediting bodies were formed in the United States to serve as quality assurance watchdogs. Their role is to ensure that higher education institutions operate with integrity. For example, they should be financially stable. They should hire qualified faculty members. And, they should provide high-quality programs that help students get a job when they graduate. One such accrediting body is the Accrediting Council for Independent Colleges and Schools (ACICS). 

Founded in 1912, ACICS was first recognized by the U.S. Department of Education (USDE) back in 1956. It’s authorized to accredit private postsecondary institutions that offer certificates or diplomas. In addition, ACICS reviews postsecondary institutions offering associate, bachelor’s, or master’s degrees in programs designed to educate students for professional, technical, or occupational careers, including those that offer those programs via distance education.

 

Where ACICS Operates

ACICS has a worldwide presence. In addition to operating across the United States, the District of Columbia, and the Virgin Island, the organization also accredits institutions in Antigua and Barbuda, Bosnia and Herzegovina, Denmark, France, Germany, India, Peru, Spain, and Taiwan. 

 

Profile of Institutions and Programs Accredited by ACICS 

Currently, the body has an active membership of 85 institutions, with 80% of them being run by for-profit corporations. Several are operated by the same company but are accredited separately as different branches or campuses. 

Right now, ACICS has its stamp of approval on a total of 623 programs across the 85 institutions it has accredited. For those who complete those programs, we see the following breakdown:

 

Credential Level
Number of Programs Accredited by ACICS
Program Examples
Certificate of Completion or Diploma

166

  • Cardiovascular Technologist
  • Diagnostic Medical Sonography
  • Licensed Practical/Vocational Nurse
  • Security and Investigation
  • Personal Trainer
  • Professional Pilot
  • English as a Second Language
  • Patient Care Technician
  • Massage Therapy
  • Practical Nursing 
  • Internet Site Development
  • Ophthalmic Technology
Occupational Associate’s Degree

43

  • Information Technology
  • Paralegal
  • Medical Assistant
  • Biotechnology
  • Electrical Technology with Technical Drawing in Computers
  • Dental Assistant with Expanded Duties
  • Microbiology
  • Pharmacy Technician
  • Respiratory Therapy
  • Surgical Technology
Academic Associate’s Degree

128

  • Baking and Pastry Arts
  • Surgical Technician
  • Nursing
  • Diagnostic Medical Sonography
  • International Business
  • Pre-School Education
  • Mental Health and Human Services
  • Massage and Spa Operations
  • Funeral Service
  • Air Conditioning, Refrigeration, and Heating Technology
  • Muscle Activation Techniques
  • Solar-Sustainable Energy Specialist
  • Assistance Dog Education
Bachelor’s Degree

148

  • Patient Care Technician
  • Traditional Chinese Medicine
  • RN-BSN Bridge
  • Trust and Wealth Management
  • International Relations and Diplomacy
  • Digital Business
  • International Economics
  • Global Management
  • Japanese Studies
  • Fashion Imaging
  • Chinese Literature
  • Diagnostic Imaging
  • Diagnostic Cardiovascular Sonography
  • Muscle Activation Techniques
Master’s Degree

138

  • Big Data Analytics
  • Human-Canine Life Sciences
  • Aviation Science
  • Inter-American Defense & Security
  • Digital Master in Business Administration
  • Master in Internet Business
  • Global Finance
  • Chinese Literature
  • Curriculum and Instruction
  • Education
  • Nursing
  • Acupuncture and Oriental Medicine
  • Nursing with Specialty in Critical Care

 

As part of its program review protocol, ACICS takes a close look at multiple metrics. When a program or institution doesn’t meet benchmark standards, it receives the equivalent of a warning. Subsequently, they are given a specified time to make the necessary improvements. In more serious instances, the organization sends institutions a formal Compliance Warning or Show Cause letter. 

 

Compliance Warnings

A Compliance Warning action is taken when the Council determines that an institution or campus is not in compliance with the Accreditation Criteria but is able to bring itself into compliance within the time frame specified by the Council. In 2020, ACICS issued Compliance Warnings to eight institutions. It’s already issued one Warning this year. 

Most of the reasons focus on Student Achievement or Quality Assurance. Frequently, warnings were issued for incomplete data. In some cases, institutions provided incomplete faculty information about qualifications. In other cases, there are low graduation rates or low employment placement rates after program completion. The ACICS benchmark for student retention and employment placement post-graduation is 60%. In some cases, placement rates are 54%, 17%, and even 0%. As a result, many students are finding it extremely difficult to get a job once they graduate. 

 

Show Cause Letters

ACICS sent Show Cause letters to five of its member institutions in 2020. A Show Cause letter formally lets institutional administrators know that the institution is very close to having their accreditation withdrawn; they are instructed to provide evidence or “show cause” as to why the institution should be allowed to continue its operations. Four of the five Show Cause letters focused on student achievement. In each case, student retention rates and employment placement rates were abysmal.

The last Show Cause letter revealed that ACICS had learned the institution had launched a Doctor of Business Administration program without receiving prior approval. Even worse, the program had already enrolled 23 students. If allowed to continue, those graduates would likely find a difficult time advancing their career with a doctorate from an unaccredited program. Or, if chose to transfer to another institution, it’s almost a guarantee that none of the courses completed from an unaccredited program would be accepted for transfer.  

 

Often Too Little Oversight, Too Late

As I wrote in The Dominoes That Didn’t Have to Fall: Vatterott College, the ECA, and Others Like Them in early 2019, ACICS has become the go-to accrediting body for institutions that want a seal of approval quickly. Most are for-profits. Many don’t want to do the work to go through a rigorous program review process. They know that they need to be accredited in order to boost enrollment and in many cases, receive federal student financial aid. Word travels quickly through a network of unscrupulous investors which accrediting bodies are the easiest way to get from A to B. 

In 2018, 37 ACICS-accredited institutions shut their doors. By 2019, it was 13 and in 2020, the number was four. Each of those now-defunct for-profit institutions operated multiple programs of study, with each having multiple students enrolled. The amount of money in federal financial aid sent to those institutions is staggering. Even worse, just think of how many thousands of students and their families have been devastated because ACICS failed to do their job as an accrediting body. 

It’s Time to Finally Pull the Plug on ACICS

It’s past time for the US Department of Education to pull the plug on ACICS. Given their track record over many years, it’s obvious the organization simply isn’t up to the task of ensuring program quality. Above all else, accrediting bodies are in place to protect students from unscrupulous companies that don’t think twice about taking their money.  Those predatory for-profits lead students on and then send them on their way with a certificate or degree that often isn’t worth the paper it’s written on. Or, they shutter their doors without notice, leaving unsuspecting students in a lurch with no idea what to do next. 

President Obama made the decision to derecognize and strip ACICS of its power back in 2016. At that time, the organization was the gatekeeper to $4.76 billion in 2015 federal aid payments to more than 245 career-oriented colleges. 

However, Betsy DeVos and the Trump administration refused to do the right thing by students. Instead, they chose to reinstate ACICS as a recognized accrediting body. As a result, ACICS continued to approve programs that couldn’t be accredited by another body. In one case, reporters discovered that one institution given the ACICS stamp of approval in 2017 wasn’t even actually a functioning university. In another case, there weren’t actually any faculty on staff. 

Nonetheless, it’s now up to the Biden administration to clean up the mess, once and for all. In a recent staff report, senior US Department of Education officials recommended terminating ACICS’ recognition as an accrediting body. Based on solicited third-party comments, those who care about higher education quality are elated. 

The Department of Education should shut down ACICS for good. In addition, it should take steps that ensure that this type of incompetence never happens again. 

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About the Author: Dr. Roberta Ross-Fisher has expertise in higher education quality assurance, educator preparation, and competency-based education. A former public school teacher and college administrator, Roberta is now an educational consultant specializing in the Council for the Accreditation of Educator Preparation (CAEP). 

Twitter: @RRossFisher

Email: globaleducationalconsulting@gmail.com 

 

Top Graphic Credit:  Tim Gouw on Unsplash

The Dominoes That Didn’t Have to Fall: Vatterott College, the ECA, and Others Like Them

Vatterott and the ECA

Vatterott College couldn’t have found a better partner than the Education Corporation of America (ECA), according to its president Rene Crosswhite. In a press release, she stressed that schools under the umbrella of Vatterott Educational Centers “…will be strengthened through this partnership for the benefit of our students. We believe the acquisition will provide a bright future for VEC, and it should be relatively seamless for faculty, administrators and students.”

That was January 11, 2018. The acquisition didn’t happen, and Vatterott closed its doors without warning on December 17th.

Most of the students, faculty and staff at the 17 Vatterott campuses located across the Midwest learned of their school’s closing when they arrived on campus; others heard about it from friends and colleagues as the news began to spread like wildfire. They weren’t the only ones who were caught off-guard – VEC notified the U.S. Department of Education and various state departments of higher education of the immediate closures on that same day.

In its notification letter to students, Vatterott officials laid the blame at the feet of the federal government citing, “…the U.S. Department of Education recently decided to significantly increase the restrictions on Vatterott’s participation in the federal financial aid programs.”  The letter went on to say that as a result of the USDOE’s decision, Vatterott was unable to continue to operate, and was prevented from completing its planned sale to the ECA.

But there are two problems with Vatterott’s version of the story.

 

First, despite repeated warnings over several years, they lost their accreditation due to poor academic quality and financial instability.

Effective December 5, 2018, the Accrediting Commission of Career Schools and Colleges (ACCSC) voted to withdraw Vatterott’s accreditation. However, this came as no surprise to Vatterott administrators – they had been well aware of their accreditor’s concerns for quite some time. VEC leadership had been given a formal warning by the ACCSC as early as December 2016 due to excessive turnover in management and student achievement outcomes across multiple programs that continued to be below that regulating body’s benchmarks.

A system-wide warning from the Commission was issued in February 2017, followed by another notice of continued warning in August of that same year. Based on abysmal student graduation and employment rates, the ACCSC made the decision in November 2017 to force the Vatterott Berkley, Missouri campus to stop enrolling students in one program and to cap the enrollments of four others. Effective December 31, 2017, the St. Joseph, Missouri campus closed. In each case, the U.S. Department of Education, as well as the departments of higher education in each of the states where Vatterott Educational Systems, Inc. operated were notified of the accreditor’s concerns.

By May 2018, the situation had worsened to the point that the Commission made the decision to move the entire Vatterott system from “warning” to “probation” status, citing continued low student achievement, high management turnover, and financial instability concerns. On June 8, 2018, two campuses in Iowa and Kansas closed.

Finally, the decision was made to withdraw Vatterott’s accreditation during the ACCSC’s December 2018 meeting. According to the notification letter sent to the institution, Vatterott administrators could have chosen to appeal the decision and get serious about making necessary improvements. Instead, they decided to cease operations and blindside their students, faculty, and staff.

Vatterott and the ECA Lose Their Accreditation

Second, the Education Corporation of America (ECA), which was planning to purchase Vatterott, lost its own accreditation at nearly the same time, was denied initial accreditation by another agency, and suddenly shut down its campuses, leaving approximately 20,000 students and thousands of faculty and staff out in the cold. The reason? Poor academic quality and financial instability.

The ECA was a parent company of Virginia College, LLC, which operated 69 campuses in 18 states as Virginia College, Brightwood Career Institute, Brightwood College, Ecotech Institute, and the Golf Academy of America; all had been accredited under the Virginia College, LLC umbrella by the Accrediting Council for Independent Colleges and Schools (ACICS), a regulatory body that specializes in putting its seal of approval on for-profit institutions. It should be noted that this body has faced its own set of challenges, with the Obama administration removing federal recognition of ACICS as an accrediting agency due to lax and non-compliant quality assurance practices, although Education Secretary Betsy DeVos permanently reinstated its federal recognition in November 2018.

Because the future of ACICS was in jeopardy, the bottom line of institutions accredited by that agency would be negatively impacted, meaning at some point students enrolled in their programs would be ineligible to receive federal financial aid. Very few students enrolled in the various entities owned by the ECA could afford to attend without receiving significant financial aid and ECA was dependent on those tuition dollars to keep the doors open and the lights on. To that end, ECA made the decision to seek accreditation through another quality assurance agency that serves for-profit institutions– the Accrediting Council for Continuing Education & Training (ACCET). However, that effort was unsuccessful and resulted in ACCET denying ECA’s initial accreditation, citing the institution’s non-compliance in 19 standards covering a broad spectrum pertaining to academic quality, financial procedures, and organizational structure.

Two months later, ECA leadership received a show-cause directive from its original accrediting body ACICS, after it learned of the company’s dire financial problems that had resulted in lawsuits and possible bankruptcy. After being unable to make a convincing argument that it was financially stable, ECA’s accreditation was withdrawn by suspension. The next day, the ECA notified the USDOE that it planned to close its doors at all campuses by December 18.

Similar to Vatterott, in his notification letter to students ECA President & CEO Stu Reed blamed the company’s woes on added requirements placed upon it by the USDOE, although he did not elaborate on what those additional requirements were. He went on to say that those requirements, “…resulted in an inability to acquire additional capital to operate our schools.”

 

Vatterott and the ECA: Two Failed Companies, Many Similarities

Through its acquisition by the ECA, president Rene Crosswhite stated that Vatterott’s programs would be strengthened, and that its students would benefit. After all, their programs, procedures, and organizational structure were alike in a lot of ways, making it a relative seamless transition for all. It turns out that the two for-profit entities shared other similarities: Poor management, high turnover rates, low academic quality, unacceptable student success rates, and roller coaster-like financial instability.

There is rarely a single reason for the kind of systemic failure experienced by Vatterott Educational Centers and the Educational Corporation of America. Managing campuses in multiple states can be challenging for a lot of reasons, not the least of which is complying with programmatic and quality assurance practices required within each state entity. Regulations across state departments of higher education can vary widely and are subject to change as new laws are written and statutes approved. However, both institutions willingly made the decision to operate multiple campuses across multiple states. Furthermore, along with every other institution of higher education in the nation, they were responsible for monitoring, understanding, and complying with federal regulations which are also subject to periodic review and change.  In other words, laying blame at the feet of the federal government is not a viable excuse for the failure of VEC nor ECA.

Red Flags

In addition to similar concerns cited by their respective accreditors, these two institutions shared something else in common:

Vatterott and the ECA

 

President Crosswhite:  According to Vatterott President Crosswhite’s LinkedIn page, she has a master’s degree in Health Administration and is a licensed CPA. Ms. Crosswhite worked primarily in financial oversight for various hospitals before joining Vatterott Educational Centers in 2013 as its Chief Financial Officer; she held that post until March 2016 when she took over as President. Ms. Crosswhite described her role by stating, “As President, I am responsible for all aspects of the college including Academics, Operations, Marketing, Regulatory, Compliance, Financial Aid, Information Technology and Finance.”  As stated previously, Vatterott received its first formal warning from its accreditor in December 2016, three years after Ms. Crosswhite joined the company’s leadership team.

CEO Reed:  ECA’s chief executive Stu Reed holds a master’s degree in management. He joined the Educational Corporation of America in October 2014 as Chief Operating Officer and served in that capacity for four months before transitioning to CEO in January 2015. Prior to that, Mr. Reed held positions at IBM, Motorola, and Sears. His LinkedIn page lists Management, Process Improvement, and Customer Satisfaction as his top skills.

So, Who’s to Blame?

 

Executive Level Leadership

President Harry S. Truman had a sign on his desk in the oval office with a message as applicable today as it was during his administration. That sign said, “The Buck Stops Here.” Thus, the responsibility for any institution’s success or failure lands squarely on the shoulders of its executive leader. While numerous faculty and staff may be tasked with specific roles within an organization, the president or CEO is the person ultimately responsible for that institution’s overall performance outcomes. However, there are other entities who could have done more to support both Vatterott and the ECA as problems began to be revealed.

Accrediting Bodies

The primary role of accrediting bodies such as the Accrediting Commission of Career Schools and Colleges (ACCSC), Accrediting Council for Independent Colleges and Schools (ACICS), and Accrediting Council for Continuing Education & Training (ACCET) can be summed up with two words — quality assurance. By granting an institution accreditation, these bodies are placing a seal of approval on that institution’s programs, faculty, financial stability, and outcomes. In essence, accreditors serve as consumer watchdogs to protect students and to ensure that institutions provide high-quality educational experiences by meeting specific standards. It is the responsibility of accreditors to hold institutions accountable when those standards are not met.

In the case of Vatterott Educational Centers and the Educational Corporation of America, it appears as though ACCSC and ACCIS accountability mechanisms were not effective in protecting students and ensuring high-quality educational experiences. These institutions were allowed to operate for years despite significant concerns and as a result, thousands of students trying to make a better life for themselves and their families now find themselves deep in debt with credits that may or may not transfer to another school. Betrayal of trust seems to be an understatement in this context.

Federal and State Departments of Education

Governmental and regulatory agencies must also share responsibility for the failure of these two institutions and others like them. After all, it is those very agencies that grant authorization to operate after an institution submits an application and completes a lengthy review process. Earning state program approval requires yet another layer of scrutiny. Typically, state departments of higher education and the U.S. Department of Education require annual reports that provide updated information about an institution’s programs, such as enrollment, retention, and graduation rates; employment data, and student performance on examinations required for state licensure or certification.

What accountability measures did the USDOE and each state department of higher education have in place to monitor the quality of Vatterott College and all the various colleges operating under the ECA umbrella? Since each was approved to operate by those entities, do they share no responsibility in protecting students who enroll?

 

USDOE’s Recommendations

Per the directive of Education Secretary Betsy DeVos, the USDOE recently published two white papers targeted at accreditation and higher education. However, in Rethinking Higher Education, many of the department’s recommendations may actually do little for quality assurance – some focus on empowering institutions and innovators to an even greater extent, such as:

  • Provide regulatory relief by removing overreaching regulatory burdens, revising costly or ambiguous regulations, and providing a greater understanding of Department expectations concerning regulatory compliance;
  • Carefully construct accountability measures that take into account the unique mission of an institution and the needs and goals of its students;
  • Ensure that accreditors evaluate institutional quality in the context of the students an institution serves and the institution’s unique mission;
  • Reform the accreditation system to promote change and innovation, to allow accrediting agencies to accommodate educational innovation, and to reduce the cost of quality assurance; and
  • Identify new ways to expedite approvals for new programs and program modifications in order to keep pace with changing technologies and employer demands.

While the students at most colleges and universities could benefit from such reforms, predatory institutions where turning a profit is the top priority could take advantage of the latitude offered by the USDOE in these recommendations.

 

Common Sense Solutions Needed

Unfortunately, very little can be done to help the thousands of students who put their trust in the schools run by Vatterott Educational Centers and the Educational Corporation of America. The USDOE may or may not forgive their student loans, and the various state departments of higher education may or may not assist them with finding other schools who will accept their credits for transfer. For now, the extent of support seems to be mostly limited to posting a fact sheet about the school’s closure along with referral to numerous links and phone numbers for students to wade through on their own. One state site encourages these students to “explore their options for continuing their education” while another provides a link to that state’s Attorney General’s office if students wish to file a formal complaint. This is unacceptable, but a few common-sense steps could start to make a difference. For example:

Learning from Those Who Are Most Impacted

Lawyers, governmental staffers, accreditors, and political leaders should not be making regulatory recommendations and decisions without truly understanding how the lives of students, faculty, businesses, and communities will be impacted. Instead, a “best practice” recommendation is to host an ongoing series of roundtable discussions about student and workforce needs, academic quality indicators, consumer protection, etc. These discussions need to involve all stakeholder groups, and their input should be taken seriously. In many instances, those “in the trenches” often have the best insights and solutions.

Identifying the Root Cause

Since 2016, approximately 173 colleges and universities have shut their doors; 75 were for-profit institutions. We can and must do a better job of ensuring the fiscal health and academic quality of our colleges and universities. In order to do that, we’ve got to take a serious look at each institution and determine the reason(s) for their failure. After identifying patterns of failing institutions, agencies can create a set of red flags to identify at-risk schools. For example:

  • Does the school have enrollment quotas?
  • Are there open enrollment policies that accept almost all applicants, regardless of whether students demonstrated a propensity for success?
  • What are the student retention and graduation rates? If the rates are poor, are they across all programs, or specific to certain ones?
  • On average, must the school’s graduates have to take their state licensure examination more than twice before passing?
  • Has the institution had continued high rates of faculty and/or leadership turnover?
  • From an employer perspective, does the school prepare its graduates well for their chosen career?
  • From an alumni perspective, does the school provide a high-quality educational experience that is relevant and meaningful to their chosen career?
  • How much prior experience do executive leaders have working within a similar institution?

 

Triaging the Wounds of Vatterott, the ECA, and Others Like Them

Accreditors and governmental agencies should do more to hold institutions accountable. Going through an accreditation review or state approval process can be rigorous, but submitting an annual report containing basic information without follow up is simply not effective, as evidenced by the fate of Vatterott and the ECA.

No institution should be allowed to continue to operate poorly for months or years. That approach helps no one – not the institution, not businesses counting on a skilled workforce, and certainly not students. When there are concerns about an institution’s performance, accreditation staff should establish a system to provide guidance and support as needed. A triage model could be implemented based on the level of concern: Cuts and scrapes are easy to take care of, but an institution should never be allowed to digress to the level of intensive care or hospice without significant intervention.

Shared Responsibility, Shared Accountability

Simply stated, all entities should be working together as partners toward achieving successful outcomes. Institutions are responsible for innovations, operations and data-driven decision making with the goals of continuous program improvement. Federal and state departments of education serve as the umbrella for authorizing those institutions to operate, while accrediting bodies must set high expectations, ensure standards are met, and provide assistance to institutions that are struggling. Each entity shares in an institution’s success and likewise, in its failure.

 

Vatterott and the ECA: KEY EVENTS

 

Vatterott and the ECA: RELATED RESOURCES

 

OTHER IMPORTANT SOURCES

 

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About the Author: Dr. Roberta Ross-Fisher has expertise in higher education quality assurance, educator preparation, and competency-based education. A former public school teacher and college administrator, Roberta is now an educational consultant specializing in the Council for the Accreditation of Educator Preparation (CAEP). 

Twitter: @RRossFisher

Email: globaleducationalconsulting@gmail.com 

               

 

 

Top image credit: lapertenencia.wordpress.com

Video Presentation: Practical Strategies for CAEP Site Visit Preparation (Segment 2)

Is your institution gearing up for an accreditation site visit in the next year or two? Not quite sure where to begin? If so, please check out my video presentation entitled, Practical Strategies for CAEP Site Visit Preparation. The presentation has been broken into two segments:

Segment #1 provides an overview of the accreditation process, focusing in particular on the Council for the Accreditation of Educator Preparation (CAEP).

Segment #2 provides very practical information and suggestions for what staff can do to increase the likelihood of a smooth and successful site visit.

Here you can access Segment #2:

[wpvideo 2d1WMSxF]

 

Dr. Roberta Ross-Fisher is a national leader in quality assurance, educator preparation, and empowerment-based learning. She supports educational institutions and non-profit agencies in areas such as accreditation, competency-based education, and teacher/school leader prep programs design.  Roberta also writes about academic excellence and can be contacted for consultations, webinars, and on-site workshops through her site (www.robertarossfisher.com). 

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Video Presentation: Practical Strategies for CAEP Site Visit Preparation (Segment 1)

Is your institution gearing up for an accreditation site visit in the next year or two? Not quite sure where to begin? If so, please check out my video presentation entitled, Practical Strategies for CAEP Site Visit Preparation. The presentation has been broken into two segments:

Segment #1 will provide an overview of the accreditation process, focusing in particular on the Council for the Accreditation of Educator Preparation (CAEP).

Segment #2 provides very practical information and suggestions for what staff can do to increase the likelihood of a smooth and successful site visit.

Here you can access Segment #1:

[wpvideo YG8qHUDa]

Dr. Roberta Ross-Fisher is a national leader in quality assurance, educator preparation, and empowerment-based learning. She supports educational institutions and non-profit agencies in areas such as accreditation, competency-based education, and teacher/school leader prep programs design.  Roberta also writes about academic excellence and can be contacted for consultations, webinars, and on-site workshops through her site (www.robertarossfisher.com). 

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Accreditation Site Visits: Dare to Prepare!

Let’s face it: Accreditation is stressful. There’s nothing pleasant or enjoyable about the process. It’s one of those things that institutions must have in order to keep the doors open and classrooms or hospital beds filled, but it’s about as dearly loved as a root canal. Without anesthesia.

Institutions seeking the seal of quality assurance approval through a regional, national, or functional accrediting body often focus almost exclusively on writing the self-study report and overlook the amount of time and advanced planning needed to prepare for the site visit itself. There is an old saying that, “It’s the little foxes that spoil the vine” and this is so true in the context of accreditation site visits. Many times, details that may seem to be minute or inconsequential can have a significant impact on the success of a site visit.

Does your educational institution have an upcoming site visit? I can provide you and your staff with lots of practical tips that are essential to success, yet often overlooked. We can talk about essential elements to success such as:

  • Creating a project management plan;
  • Developing an effective communication protocol;
  • Holding regular team scrums;
  • Technology tools;
  • Food & lodging for the visiting team;
  • Physical arrangements for the onsite review;
  • Training interviewees;
  • The value of mock visits; and
  • Much more

 

The accreditation process likely won’t ever be enjoyable, but it can be manageable. I’m glad to help you and your team be at your very best so that you’ll be ready for this important event!

–rrf

 

Dr. Roberta Ross-Fisher is a national leader in educator preparation, accreditation, online learning, and academic quality assurance. An accomplished presenter, writer, and educator, she currently supports higher education, P-12 schools, and educational agencies in areas such as competency-based education, teacher preparation, distance learning, leadership, outcomes-based performance, making data-driven decisions, and accreditation through her company, Global Educational Consulting, LLC. She also writes about various issues related to academic excellence through her blog site (www.robertarossfisher.com). 

 

 

Uniqueness vs. Accreditation: Why Must We Choose?

It’s been a while ago, but in an issue of the New England Journal of Higher Education, Mark LaCelle-Peterson introduces the educator preparation community to a new way of thinking about quality assurance and accreditation of programs. In the piece, LaCelle-Peterson challenges the notion that measuring the quality of an education program through a compliance lens really isn’t necessary—in fact, it can sometimes inhibit quality by forcing programs to demonstrate adherence to a rigid set of standards and criteria that may or may not be an appropriate fit for all programs given the diversity of missions, visions, populations served, and instructional delivery approaches. For example, what may be appropriate criteria for measuring the quality of a program that serves 18-22-year-old students on a residential suburban campus may be quite different from one that serves learners whose average age is 39 and who pursue their academic studies online within a competency-based educational model. Both prepare educators. Both are committed to quality. But when it comes to making judgments about those programs, one size just doesn’t seem to fit all—and what’s more, why should it? Why is it necessary to have a single set of standards and criteria that all programs must adhere to?

It seems to me that as a community of educators we figured out a long time ago that creating one lesson plan and teaching to students in the middle was simply not an effective approach—nor was it ethical, because that model failed to consider the needs of students who did not fit into a pre-determined mold.  Today we encourage our teacher candidates to not only acknowledge the differences in students, but to embrace that diversity, and to celebrate it—because we know that a diverse group of learners contributes to a dynamic and robust community—one that thrives because of its diversity, not in spite of it.

Quality assurance measures through an appropriate accreditation model can be instrumental to preparation programs’ success through data-driven decision making, continuous program review, and collaboration within the community. Program leaders should not have to put their uniqueness on a shelf in pursuit of accreditation.

 

 

Is Being Accredited Really That Important When Selecting a College?

We all hear and read about the benefits of earning a college degree: We make more money over a lifetime; we get better jobs; we receive company-paid benefits; we tend to be happier and healthier overall. However, choosing the right college or university can be quite daunting, and yet it’s terribly important, because not all institutions are alike, and the quality can vary widely. While there are lots of things to consider such as cost, degree programs, scheduling, and the like, one thing many college students often overlook is whether or not the university is accredited.

There are many types of accreditation–you may likely hear terms such as regional accreditation, national accreditation, functional or programmatic accreditation, and sometimes even state accreditation. Each plays an important role in quality assurance for specific programs or an entire institution but here’s a strong recommendation:

Don’t ever take a single course from an institution that is not accredited. Never. Ever.

While no guarantee of perfection, accredited institutions have provided certain levels of assurance to respected bodies within academia that students will be taken care of. Non-accredited institutions have had no one looking over their shoulder, digging deep and looking in various academic or financial nooks and crannies; they can accept your money with absolutely no guarantee that the course or degree that you completed will be worth anything at all.

Plus, if you complete courses from an unaccredited institution, there is no guarantee that those courses will be accepted should you decide to transfer to another university later on. Even worse, if you go the distance and complete an entire degree from an institution that’s not accredited, you may find that many employers or graduate schools will not recognize that degree–in their eyes it will be like you don’t have a degree at all–but you’ll still have those student loans to pay back just the same.

Here is an entertaining yet informative video that clears up some of the confusion:

ASPA 2016 Explainer

You should be able to choose a college or university that fits your particular needs:

  • faith-based
  • public
  • private
  • traditional brick & mortar
  • online
  • non-profit
  • for-profit

Regardless of which you choose, make sure it’s a program that is accredited.

–rrf

 

Dr. Roberta Ross-Fisher is a national leader in educator preparation, accreditation, online learning, and academic quality assurance. An accomplished presenter, writer, and educator, she currently supports higher education and P-12 schools in areas such as competency-based education, teacher preparation, distance learning, and accreditation through her company, Global Educational Consulting, LLC. She can be reached at: globaleducationalconsulting@gmail.com

 

CAEP Site Visit Logistics

Preparing for an accreditation site visit is always stressful for university faculty and staff, even under the best of circumstances. Depending on whether we’re talking about a regional accrediting body, a state compliance audit, or a discipline-specific accreditor, there are certain processes and procedures that must be followed. For the sake of brevity, this piece will focus on one discipline–that of teacher preparation–using the Council for the Accreditation of Educator Preparation (CAEP) as the sample accrediting body.

There are some important topics to be covered during a pre-visit conference call between the site team lead, the education preparation provider (EPP), and state representatives. By the end of this call, all parties should be “on the same page” and should be clear regarding what to expect in the upcoming site visit. Here are the topics that are essential to cover:

  • Any general questions the EPP has regarding completion of the Addendum
  • Confirm Addendum submission date
  • Review and revise draft visit schedule
  • Travel Details
    • Confirm preferred airport
    • If arrival and departure times coincide, team prefers to pick up a rental car at the airport and provide their own transportation during the site visit.
    • Otherwise, EPP will need to make ground transportation arrangements.
  • Reminder per CAEP guidelines: No receptions, banquets, poster sessions, dinners with EPP representatives, etc.
  • School Visits
    • Not required, but generally requested by the team if there are concerns regarding clinical experiences. Typically limit of 2 (from different grade levels such as 1 Elem & 1 HS)
    • Should not require significant drive time
    • EPP should provide a guide (typically faculty) to drive and serve as host/hostess
    • Usually should take no more than 1 hour on-site at school
  • Work Room at Hotel and on Campus
    • Must be secure and private; lockable.
    • Only site team members and state representatives are to enter the work rooms.
    • Conference table large enough to accommodate all team members and state representatives
    • Printer, secure wifi, LCD or HDTV projector
    • Shredder
    • Basic office supplies (i.e., stapler, paper clips, post-its, note pads, pens, highlighters, etc.)
  • Food/Snacks
    • There should be healthy snacks and beverages (i.e., bottled water, coffee, soda) in the work room at the hotel and on campus.
    • The team will eat breakfast at the hotel each morning.
    • If at all possible, the team will want to remain on campus for lunch, with the ideal arrangement to have lunch catered either in the workroom or in an adjacent room.
    • The EPP should suggest a variety of restaurants within easy driving distance of the hotel for dinner each night.
  • Interviews
    • Generate interviewee list. Examples include:
      • Dean
      • Assessment Director
      • Field Experiences Coordinator
      • Full-Time Faculty
      • Key Adjunct Faculty
      • Current candidates representing multiple programs
      • Program completers representing multiple programs
      • Cooperating teachers from field experiences
      • Clinical supervisors
      • P-12 partners (i.e., superintendents, principals, teachers, etc.)
      • Other:
    • Interview Rooms
      • Depending on final schedule, 3 rooms may be needed simultaneously.
      • Should have a door for privacy
      • EPP representatives should not attend interviews with candidates, program completers, or cooperating teachers
      • EPP should prepare sign-in sheets for each interview.
      • A staff member should be responsible for get all participants to sign in and then leave the room.
      • All sign-in sheets should be sent to the site team lead.
    • Requests for Additional Information or Data
      • All requests should flow from and back to the site team lead.

There will be additional items to discuss but these are the most essential. Remember–advanced preparation is one key to a successful site visit. Do your homework and know what is required. Get organized. Appoint someone with experience to coordinate the event. Start well in advance. And if in doubt, hire a consultant. Earning accreditation is crucial to an institution’s overall success and should never be taken lightly.

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About the Author: Dr. Roberta Ross-Fisher has expertise in educator preparation, CAEP accreditation, and competency-based education. A former public school teacher and college administrator, Roberta is now an educational consultant and adjunct professor.